2. Click General Config.
3. Find the Organisational Structure section and click +Create.
4. Set the Type field to Department.
5. Set the Name field to SAH.
6. Specify a Department Head. This person will receive escalation notifications. Decide where these notifications should be directed in the system.
7. You can bulk select clients and staff to include in the department you are creating.
8. Click Save.
Regions allow you to assign a home region to clients and multiple regions to staff. While not affected by Support at Home changes, regions can help with matching staff or contractors to clients and controlling permissions. For example, you can limit coordinators’ access to staff and clients within their region.
2. Click General Config.
3. Find the Organisational Structure section and click +Create.
4. Set the Type field to Region.
5. Set the Name field to a specific region.
6. Add clients or staff to the region you created.
7. Click Save.
1. In the left-side navigation pane, click Settings.
2. Click Allocation Category.
3. Click +Create Allocation Category.
4. Set the Name field to the name of the allocation category.
5. For Care Management, turn on the Is Pooled Funding toggle to indicate that this allocation is shared across all clients.
6. Turn on the Active toggle to indicate that the allocation category is currently active.
7. Click Save.
8. Repeat these steps for other allocation categories such as Clinical, Independence Support, Everyday Living, and any other relevant allocation categories.
Billing categories are used to organize and identify different types of charges or funding, such as subsidies and supplements, that can be billed to a client. They help ensure each type of funding or service is tracked and billed correctly. Ensure each billing category reflects the correct fee structure (daily, once-off, etc.).
2. Click Billing Categories.
3. You can select an active billing category from the list and click Edit. Alternatively, click + Create Billing Category to create a new one.
4. Set the Name field to the name of the billing category, for example, Care Management.
5. Set the Time field to Time Category.
6. Specify the Organisation Reference field.
7. Click Draft Rate Sets.
8. Click Create draft.
9. In the Effective From field, enter the date when the new billing category will take effect
10. Set the Allocation Category field to Care Management.
11. Set the Unit field to Hours.
12. Specify the rates for Default Rate, Public Holiday, Saturday, Sunday, Weekday Day, Weekday Evening, and Weekday Night. Then, enter values for the Amount and Minimum Quantity fields for each category.
13 .Click Save after updating each time bracket.
14. Click Publish to apply the changes.
15.Scroll down and click Save again to finalize.
2. Click Funding Items.
3. You can create a new fee item to align with Support at Home. For example, Support at Home - HCP Transitional - Level 1.
4. Specify the Name field. This is the label you assign to the fee item, such as Support at Home - HCP Transitional - Level 1, to make it easily identifiable..
5. Set the Fee Type field to Funds in Funding. This ensures the fee item is treated as a source of funding that adds value to the client’s budget, rather than as a charge or deduction. This also reflects subsidies or supplements that increase available funds, which is important for correct budget calculations.
6. Specify the Billing Category field. This links the fee item to a specific billing category, for example, Support at Home - HCP Transitional - Level 1, ensuring it is associated with the correct funding stream.
7. Specify the Description field. Provide additional details or context about the fee item to clarify its purpose and how it should be used.
8. Click Save.
2. Click Line Item Templates.
3. Click + Create Template.
4. Specify the Template Name field.
5. Specify an allocation category for the template.
6. Specify the Description field. This gives brief details about the line item template and its purpose..
7. In the Expected Quantity field, enter the number of units or items anticipated for this line item.
8. In the Expected Rate field, enter the cost for each unit or item.
9. In the Expected Unit field, specify the measurement used for billing or claiming purposes, such as “voucher” or “unit of transport.”
10. Specify the Expected Tax field. Select the appropriate tax treatment for the manual line item (GST free, GST inclusive, or GST exclusive).
11. The Estimated Subtotal field will auto-populate after you complete the above fields, showing the calculated total for the line item.
12. Click Save.
2. Click Funding Sources.
3. Click Create New Template.
4. Turn on the Advanced Mode toggle.
5. Set the Template Name field to the name of the funding source, for example, Support At Home - Level 1.
6. Specify the Budget or Funding Type field, which is used to categorize and group funding sources. In most cases, this field is the same as the template name for the funding source, unless your organization uses specific naming conventions.
7. Specify the Budget or Funding Type Reference field. This field is typically set to values like Support at Home and allows you to assign all related funding sources to a common reference.
8. Specify the Funding Level field. Enter the funding tier, such as 1 for Level 1, to indicate which level of support or budget applies to this template.
9. Specify the Departments field. This ensures that only clients assigned to the SAH department can access or be allocated this particular funding source. If your organization has multiple departments (such as HCP, CHSP, or SAH), specifying this field ensures that the business rules configured in your system settings are applied.
10. Specify the Regions field. Only clients or operations within the selected region(s) can access or be assigned this funding source.
11. Specify the Funding Source Reference / Referral Code field. Organizations may use this field to enter codes such as service provider IDs, government-issued funding references, or custom referral codes required for reporting or billing.
12. Specify the Outlet Activity ID field. It serves as a unique code that links an activity to a particular outlet, branch, or service location.
13. Specify the Management Type field. This field categorizes the funding source according to its management structure, such as "Support at Home," "Home Care Package," or other relevant program types.
2. Specify the Options for Billing when Funding Expires Do Not Cancel Published Bookings but Prevent Further Bookings Being Published field.
Options for billing when funding expires:
4. Select a funding fee item.
5. The subsidy type will auto-populate to determine whether the funding fee item is a primary subsidy or a supplement.
7. The Rate refers to the monetary value assigned to a funding fee item.
2. Under the Item column, select an allocation category such as Care Management, Clinical, Independence Support, Everyday Living, Assistive Technology, Home Modifications, CHSP Client Contribution, CHSP Government Contribution, Restorative Care, or End of Life. Options will appear based on the allocation category setup you previously configured.
3. For each allocation category, enter the percentage of the total funding that should be allocated. Example: Set 10% for Care Management, and distribute the remaining percentages across other categories based on your organization’s requirements.
6. Review all allocation categories, percentages, and settings to ensure they match your organization’s funding rules and requirements.
2. You can also add restrictions around services. Select the services that are permitted to be funded by the template.
3. In the Billing Categories field, select which rates are applicable for the selected services under this funding source. This ensures that only approved rates are used for billing and claiming against this funding source.
4. Manage restrictions on line item templates to ensure that each type of expense is allocated to the correct funding category and to prevent accidental misallocation by your team. For example, you may want to allow only consumables to be charged against core funding, while restricting assistive technology components to their appropriate funding categories.
6. Manage the References section. References may include income codes, cost codes, and reporting codes that you use for tracking and reporting purposes. If you have any questions about how to use these references, contact the CareVision Team.
2. In the Funding Template section, add the funding source template. It will automatically fill in the relevant details, such as applicable fee items, restrictions, allocation categories, and related rules, directly from the template. This ensures consistency and reduces manual errors in your quotes, as the template enforces the setup and rules defined by your organization.
This topic explained the process of configuring the advanced funding source template in CareVision, including key steps for setting up prerequisites and linking fee items, billing categories, and allocation rules to support quoting workflows. For more information about funding source templates or assistance with setup, contact the CareVision Support Team.