Staff Pay Details
Overview
CareVision provides the capability to store staff employment details in the system to collaborate across several features to help streamline the human resources management process.
However, no bank detail or super detail will be stored in CareVision to protect the safety of those information.
This feature is also related to the Payroll Metrics integration to help track additional information about the staff. This can help your teams’ record pay details such as work pattern, job classification and pay period.
Once the pay details of the staff has been saved, the changes will be sent over to their matching employee record in Payroll Metrics.
Setting-up Staff Pay Details
- Click Teams side-bar menu
- From the team members page, click on a staff where you want to set-up the pay details on.
- In the staff profile page, go to Staff Pay Details section then click on Add Staff Pay Details button.
- In the Create Staff Pay Details form, fill-in the following fields:
- Work Pattern - can be classified as Full Time, Part Time or Casual. This is used in leave eligibility feature, which determines what leave type a staff is eligible for.
- Job Classification - is used for determining the staff's employee rate in Payroll Metrics
- Pay Period - used to group staff timesheets into a pay run.
- Joined Date - date when the staff has been hired
- Cost Centre - allows a staff member's time to be paid for by a certain part of the business. For example, a lot of our care organisations offers HCP and NDIS services. When they pay their staff, they want to pay HCP staff from an HCP budget, and NDIS staff from an NDIS budget. They might also have staff that deliver both HCP and NDIS services. in this case, we can use Time Slice Overrides to mark the times the staff member was delivering HCP bookings, and the times the staff member was delivering NDIS services
- Click on Save button to save your changes. If your organisation is integrated with Payroll Metrics, the staff's matching employee record in Payroll Metrics will also be updated.
A staff can have multiple pay details but only one can be active at a time which is determined by the pay details with the most recent Joined Date.
Impact on Generation of Roster and Timesheet
Incomplete staff pay details results in staff not being Active for Pay in our Payroll Modules. As such we have updated the payroll processing to exclude staff that do not have a staff pay details on their profile. This will streamline payroll processing however you will need to monitor staff details to make sure they are up to date and active for pay to process.
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