Scheduled Breaks 

Set up your scheduled break templates: 

1. Set up break templates to make it faster and easier for your teams to add common breaks into the schedule
   
2. A Break Template needs a name, use a easily recognized name for your teams so they can pick the best option when selecting a template break i.e. if your award allows for a Tea Break or a Lunch Break use these terms in the template name. 
   
3. Break Name - The actual name of the break that will appear to the team member so again make sure it is recognizable to your team. [Your probably wondering what's the difference between the template break name and the break name? You may have multiple templates for the same Break Name i.e. Morning Tea Break vs Midday Tea Break vs Afternoon Tea Break vs Sleepover Tea Break, which can all be the 'Tea Break' as per your award but they can be set up with different default times or conditions to make it easier for your team to add them to the schedule] 
   
4. Break Type: Options here are Paid Break, Unpaid Break or Standby. Note the following considerations when selecting
   
1. Paid:
   
2. Unpaid:
   
3. Standby:
   
5. Break Details: This allows you to provide some more instruction or detail to the staff member for the break. I.e. if it is a break during a client booking you may have some rules or conditions to ensure everyone's safety to be followed. 
   
6. Time: This is the default time used when you add this template break to a staff members day, you can still move it around on their day, but this time will be the default. 
   
7. Duration in Minutes: This is the duration of the break that will be scheduled when you use this template. 

Add and Update Scheduled Breaks: 

1. On the scheduling view you will see a plus icon under each staff members name. From here you will be able to add a new break or you can select a template break to add to that staff members schedule. 
   
2. Once the break is in view on the schedule you can move the break around on the day to the most suitable time. 
   
3. You can click on the break's coffee cup icon to open the break details and edit the break details such as the duration, the start time (if you don't like drag and drop) or the type of break etc.)
   
4. If you need to delete a break you can do so by clicking the coffee icon to open the break detail and then selecting to delete 
   
5. DONT FORGET: For any break you schedule or change you ALWAYS need to hit publish on the scheduling area for your changes to take affect.

Staff Visibility of their Scheduled Breaks on Mobile: 

1. Staff will be able to see the break on their mobile application. It will appear in line with the schedule. 

Viewing Scheduled Breaks on Staff Calendar:

1. On the portal you will be able to see the break on the staff members calendar. It will appear in line with the schedule. 
   

Breaks Taken With Clients 

1. From time to time breaks must or can be taken with a client. We have included the ability to indicate this on the client care plan items, as well as on Ad Hoc Bookings, this will allow for your scheduling team to see bookings where the client has accepted that a staff member can or needs to take a break during their booking. This can help scheduling teams optimize the cost of the roster by placing paid breaks overlapping with the bookings that allow for the paid breaks. 
   
2. You can identify a booking on the scheduling area which will allow for a paid break as it shows a coffee cup icon on the booking as well. 
   
3. There are validation warnings on these bookings with breaks if they have or do not have a break overlapping with them. This is to help prompt the 

Scheduled Breaks and Payroll 

1. Our CareVision Payroll and Award Interpretation considers breaks and break types when sending detail across to the payroll module for award interpretation and pay processing.